The regular monthly meeting for the Atchison County Historical Society was called to order by Steve Caplinger January 10, 2022 at 5:58 PM at the Santa Fe Depot Museum. Board members resent were: Galen Pruett, Paul Dunlap, Dea Yanke, Jan Falk, Jim Cormode, Pat Brox, Allison Balderrama and Steve Caplinger. Joshua Wolf and Charlie Perdue were absent. Also present Sterling Falk and Peggy Harden.
Minutes of the December 13, 2021 Board Meeting were presented and approved by motion of Pat and second by Paul and unanimous vote.
Financial Statements & Reports for the December were presented. Jim moved and Galen seconded that the reports be approved. Motion passed. A bill for dues to the Lewis and Clark Foundation was presented and approved by motion of Galen and second from Paul. Motion passed.
Reports:
Sterling Falk reported on his activities.
Steve reviewed the additional membership report.
Paul and Dea reported on progress on history tours.
Old Business:
Steve reported the Courthouse 2nd counter delivery was accomplished
Steve reported on information about a potential move of the Chamber offices.
New Business:
Steve and Paul reported on information gathered about the Farmington Christian Church. Paul moved that we explore the possibility of an effort to help find a solution for the preservation of the old church. Jim seconded. Motion passed.
Correspondence/Communication: None
Collections Committee:
Items for deaccession, Items found but not fitting mission and Items to be added to inventory per attached lists were approved by motion of Jim and second of Allison and a unanimous vote. List attached.
A list of items found in storage were document and added to inventory were presented to board for formal addition. Galen moved, Pat seconded a motion to approve. Motion passed. List attached.
Program:
A group photos from Paul were shown to the group. It was decided to have the one of the bridge enlarged and printed at Poor Richards by motion of Galen and seconded by Allison. Motion passed.
Other Business:
Paul mentioned he thought it would be a good idea to restart the effort of collecting verbal histories from local people.
A short discussion ensued about future programs for meetings. Jan will present at the next meeting concerning the Mt. Vernon Cemetery.
Steve moved and Galen seconded that Sterling Falk be given the title and responsibility of being the Assistant Director of the Society. Motion passed.
Steve reported that the recent articles done by Sterling and published in the Globe would be paid for by the Globe directly to the Society and then that would be passed on to Sterling in his monthly check.
Meeting Adjourned by motion of Galen and second of Pat and unanimous vote.
Next meeting is scheduled for February 14, 2022 at 6 PM in the Depot.
The regular monthly meeting for the Atchison County Historical society was called to order by Steve Caplinger December 13, 2021 at 5:01 PM at the Santa Fe Depot Museum. Board members resent were: Paul Dunlap, Charlie Perdue, Dea Yanke, Jan Falk, Jim Cormode, Pat Brox, Allison Balderrama and Steve Caplinger. Joshua Wolf and Galen Pruett were absent. Also present Sterling Falk and Peggy Harden.
Minutes of the Nov. 8, 2021 Board Meeting were presented and approved by motion of Jim and second by Pat and unanimous vote.
Financial Statements & Reports for the November were presented. Charlie moved and Pat seconded that the reports be approved. Motion passed. It was noted that the payments made toward the Lincoln Statue totaling $17,600.00 had been made during November.
Reports:
Sterling Falk reported on his activities.
Paul reported on recent conversation with presenter of the upcoming Santa Fe Trail program.
Steve presented the new member report.
Paul and Dea reported on ongoing plans for the County History Tours.
Old Business:
Steve reported the Courthouse counter delivery was accomplished
Update on the KSHRAB grant was received.
Steve reported on the progress of the Freedom Frontier-grant application.
A Program signup sheet for 2022 was circulated amongst the board members.
Steve reported the Document/Photo holder had been delivered.
A short discussion on the RR model exhibit was held with an expectation the project get started.
New Business:
Steve reported on potential of office changes and expected dates to be closed during holiday season, namely Christmas Eve and Day and New Year's Eve and Day.
A Fire Dept Inspection was received resulting in a new extinguisher being installed.
Barbara Trimble contacted Sterling about writing some articles.
Correspondence/Communication:
Steve renewed the KMA membership.
Steve renewed Ancestry subscription for 6 months.
Received confirmation of the L and C sign to be delivered in January.
Michelle Sweeney, related to Higley family of Farmington, emailed concerns in the Farmington Christian Church preservation.
Steve reported on several research Requests in the last month.
Collections Committee:
Items for deaccession, Items found but not fitting mission and Items to be added to inventory per attached lists were approved by motion of Pat and second of Allison and a unanimous vote.
It was decided to seek a person to contract the selling of certain items fitting to the Ebay marketplace on a commission basis. Motion was made by Pat and seconded by Jan. Motion passed.
Meeting Adjourned by motion of Dea, second of Paul and unanimous vote.
Next meeting is scheduled for January 10, 2022 at 6 PM in the Depot.
The regular monthly meeting for the Atchison County historical society was called to order by Steve Caplinger November 8, 2021 at 6:05 PM at the Santa Fe Depot Museum. Board members resent were: Paul Dunlap, Dea Yanke, Jan Falk, Galen Pruett, Jim Cormode, Joshua Wolf, Pat Brox and Steve Caplinger. Allison Balderrama and Charles Perdue were absent. Sterling Falk and Erin Bailey were also present.
The first order of business was to elect officers for the new year. Nominations were opened for President. Steve Caplinger was nominated by Paul. He then moved that the nominations be closed and a unanimous ballot be cast for Steve. Motion passed.
Nominations were opened for Vice President. Paul Dunlap was nominated by Jim. He then moved that the nominations be closed and a unanimous ballot be cast for Paul. Motion passed.
Nominations were opened for Treasurer. Galen Pruett was nominated by Paul. He then moved that the nominations be closed and a unanimous ballot be cast for Galen. Motion passed.
Nominations were opened for Secretary. Jan Falk was nominated by Paul. He then moved that the nominations be closed and a unanimous ballot be cast for Jan. Motion passed.
Paul moved that Steve Caplinger be designated as the Executive Director. Motion passed.
Minutes of the Sept. 13, 2021 Board Meeting and October 11, 2021 Annual Meeting were presented and approved by motion of Jim and second by Paul and unanimous vote.
Financial Statements & Reports for the September thru October time period were presented. Explanation of the recent donation by the Atchison Preservation Alliance was given with request of how the gift would be classified. Directions were to classify as a Retained Board Designated fund tied toward the Bridge Tender Bldg. An error with the Paypal account was explained. Jim moved and Galen seconded that the reports with corrections and explanations included be approved. Motion passed.
Bills were presented Paul moved and Pat seconded the bills be paid. Motion passed.
Sterling Falk reported on his activities for the last two months
A membership report was presented for review by Steve
One item of old business was discussed. Several ideas regarding the annual meeting were reviewed for things to change the next year.
A committee was formed to organize some history tours in the county for this coming spring/summer. Dea and Paul will be co-chairs and solicit helpers.
The board discussed trying to arrange for a program for each meeting. Each board member will be in charge of a program for upcoming meetings. Paul explained about how a program would be available on the Santa Fe Trail and how it might be a good idea to expand it to the schools. A date and place will be determined by Paul and Joshua.
Steve reported that Barbara Trimble would like to coordinate a monthly article in the Globe about a local history topic.
Freedom Frontier is offering a grant application to member organization to help with web site development. The board instructed Steve to pursue the grant..
The Atchison County Clerk is offering a counter to the ACHS. The board believe the offer should be accepted and work on a plan to find a use or home.
The replacement of a sign at the Kanza Lodge was discussed and approved by a motion from Galen and second by Joshua. Motion passed. The funds will come from the Carol Wagner memorial fund.
The board established a position of archivist to Sterling Falk to begin immediately to perform the function of complying with the recent grant from KSHRAB to accomplish digitizing photos for submission to Kansas Memories by a motion from Galen and second by Paul. Motion passed. The position will be paid on an hourly method at a rate of $10 per hour.
An offer of a traveling exhibit from Smoky Hill Museum-costing $750 per month was presented to the board and the board declined to accept.
The board was advised of two recent correspondences. First a letter to transfer some court records which was declined and some KSHRAB grant requirements received.
The Collections Committee met and deaccessed a list of items by motion of Galen and second of Dea. Motion passed.
A presented list of items not in the inventory were decided to be put up for sale. Galen moved and Paul seconded. Motion passed.
A list of items found in the inventory and added to the same were presented to the board. Galen moved and Jim seconded the items be official added. Motion passed.
Steve reported on a gift coming in the mail from California of some Fair post cards.
Steve reported the results of the auction in Lindsborg had not yet been received.
Steve reported on several research Requests in the last month. Over ten separate request have been handled.
Sterling Falk gave a short program on research he had uncovered on two items brought in to the museum by Mr. Ruhnke.
Some Items for consideration on the next meeting will be:
• Review Collection items for deaccession
• Review items for accession
• Report on history tours
• Report on the Santa Fe Trial presentation
Galen moved and Paul seconded that the meeting be Adjourned. Motion passed.
The 2021 Annual meeting of the Atchison County Historical Society was called to order by VP, Steve Caplinger at 7 PM in the Santa Fe Depot on October 11, 2021. Forty-two members and visitors were present.
A financial report of the condition of the Society was presented along with a review of the major goal accomplishments since the last annual meeting. Questions from the membership were fielded and answered.
A special presentation of Life Membership in the ACHS was made to Ree Greenwood and Peggy Harden as a sign of the deep appreciation of the Society for their hard work this last year helping the museum with its photographic collections. Julia Clem had previously announced her retirement from the board and was introduced and acknowledged for her many years of service to the Society.
The Nomination Committee reported their nominations for the vacant positions. John Settich moved that the report be accepted by a unanimous vote. Cindy Ladd seconded the motion. The motion passed and the results were that Pat Brox, Galen Pruett, Paul Dunlap and Allison Balderrama fill board terms expiring in 2023 and Jan Falk, Steve Caplinger and Joshua Wolf fill board terms expiring in 2024.
The meeting adjourned and the program for the evening started. Jeff Hoffman and Bob Chew (local auctioneers) presented the "What Iz It" activity.
Refreshments were served during and after the meeting.
The meeting was called to order by Steve at 6:00 PM September 13, 2021 in the Depot Museum. Members present were: Pat Brox, Jan Falk, Jim Cormode, Galen Pruett, Dea Yanke, Paul Dunlap and Steve Caplinger. Sterling Falk, Peggy Harden and Joshua Wolf were present. Those absent were: Julia Clem and Charles Perdue.
The minutes of the August 16, 2021 Board Meeting were approved with one correction by a motion of Pat, second by Galen and unanimous vote.
Financial Statements & Reports were presented.
* Financial reports were presented by Steve. Galen moved and Pat seconded that the August month end reports be approved as presented. Motion passed unanimously.
* Galen shared a bill he had received from SumnerOne. It has been set up as an auto pay and so doesn’t need approval.
REPORTS:
* Sterling reported on his activities and the recent approval of a grant from KSHS for digitizing collections.
* The membership report was presented. Nine new members since last meeting.
* Sales of items previously deaccessed on Ebay totaled $98.19 in August
Old Business:
* Plans for the annual meeting in October were discussed. It was decided to have a silent auction on a few items from surplus.
* The board was in receipt of two communication from people interested in serving on the board. Joshua Wolf and Allison Balderama were accepted to the board by a motion of Galen and second from Pat and a unanimous vote.
New Business:
* The board approved the application to KSHS for $500.00 to spend on preservation supplies as presented.
* The possibility of organizing some historical tours in the county next spring was discussed.
Correspondence:
· Three various research requests were received and handled
Collection Committee:
* Items found that have previously been accessed and determined that they no longer fit our mission were presented to the committee. Galen moved and Pat seconded that the list of items be deaccessed and disposed of in a suitable manner. A list is attached hereto.
* During the inventory process since the August meeting a group of 741 items have been added that meet the mission of the society. The list was presented to the board and formally added to the collection by a motion of Galen, second of Dea and unanimous vote.
Advance Agenda-Items for the next meeting will be:
• Annual Meeting
The meeting was adjourned by motion of Galen, second of Paul and unanimous vote.
The library has been torn apart and put back together with new shelving and about double the space from before.
The meeting was called to order by Steve at 6:00 PM August 16, 2021 in the Depot Museum. Members present were: Pat Brox, Jan Falk, Jim Cormode, Galen Pruett, and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Dea Yanke, Julia Clem and Charles Perdue. Member Paul Dunlap and volunteer Sterling Falk were also in attendance.
The minutes of the July 12, 2021 Board Meeting were approved with one correction by a motion of Galen, second by Pat and unanimous vote.
Financial Statements & Reports were presented.
* Financial reports were presented by Steve. He noted the AC bill was very high at the North 6th building and the thermostat was adjusted to a higher number to save money. An exhaust fan might help. Pat moved and Galen seconded that the July month end reports be approved as presented. Motion passed unanimously.
* A bill for T-shirts to HB Printing for $568.92; mowing by Jack Healy for 2021 for $1000 and garden supplies by Pat Brox for $32.61 were presented. Jim moved and Galen seconded that the bill be paid. Motion passed unanimously.
REPORTS:
* Allison reported on her recent activities. Made the board aware of a potential grant for archiving supplies in the amount of $500 was available through the KSHS. Advised board her position with the AE Hanger Museum will not allow her to continue past September this year. She is still available to offer advice and counsel.
* Steve reported on the recent digitizing progress.
* Sterling reported on his activities and various projects.
* Steve reported that a new volunteer has come forward. Her name is Ericka Nadeau.
The following old business was discussed:
* Jan reported on activity at the fair booth and T-Shirt sales. The large sized shirts sold out and it was decided to order a small number of those.
* Steve reported on the membership report showing we received ten new members during the fair.
* A discussion ensued about the upcoming annual meeting tentatively scheduled for October 11, 2021
Duties were assigned as follows: Refreshments-Pat and Jan; Program- Steve to try and set up a What Iz It; Steve and Sterling-work on a report of society program and activities in last year. A silent auction of some item is to be considered.
* Sales of items on Ebay was reported. Slightly over $100 was raised by this activity.
* Steve reported that a thank you was received from Vancouver, BC for the photos sent.
* It was decided that we should increase our number on the board to eleven with a motion from Galen, a second of Pat and unanimous vote. A motion from Pat and a second from Jim was to fill the vacancy created by Matt's resignation by Paul Dunlap. Motion passed
New Business:
* Grant application are scheduled to be turned in by November for the Bud Cray and Seaberg Foundations. Karen reported to Steve today that we would be receiving an additional grant for the year's operations in the amount of $7500. Payment to be expected in September.
* A potential grant through the KSHS for digitizing public records was brought to our attention by Pat Henderson. Steve will go with him to a meeting on Friday in Topeka to find out more details and if it is something that would fit for us.
* A scholarship was granted in the amount of $3000 to Sterling Falk as a token of gratitude for all the hard work done this summer. Passed by motion of Jim and second of Pat.
* An item of furniture was offered to the museum by the family John Blair. The board felt that because of its size they would not accept the gift. The item is so beautiful, they felt like it should be in an art gallery. Steve will report this to the family.
* Since the Covid situation has improved, there was a short discussion on trying to setup monthly programs, and to send notices to the membership about the agendas for each meeting.
* It was reported the scanner was having some problems and a repair man would be her tomorrow.
* The possibility of installing an exhaust fan at North 6th was discussed and Steve was instructed to contact contractors to get bids.
Correspondence: None reported
Collection Committee:
* Items found that have previously been accessed and determined that they no longer fit our mission were presented to the committee. Galen moved and Paul seconded that the list of items be deaccessed and disposed of in a suitable manner. A list is attached hereto.
* During the inventory process since the May meeting a group of 741 items have been added that meet the mission of the society. The list was presented to the board and formally added to the collection by a motion of Galen, second of Pat and unanimous vote.
* A group of items, found during inventory, were assembled on the tables for the board to review and determine if they belonged in the collection or should be disposed of in a suitable manner i.e. repatriated to another museum or sold to receive value by a motion of Paul and second from Pat. Motion passed unanimously.
Advance Agenda-Items for the next meeting will be:
• Review Collection items for deaccession
• Review items for accession
• Annual Meeting review
• History Tours in county
The meeting was adjourned by motion of Paul, second of Jim and unanimous vote.
The meeting was called to order by Steve at 6:00 PM July 12, 2021 in the Depot Museum. Members present were: Pat Brox, Jan Falk, Jim Cormode, Dea Yanke, Galen Pruett, Charles Perdue and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Julia Clem and Matt Ramsey. Member Paul Dunlap and volunteers Peggy Harden and Sterling Falk were also in attendance.
The minutes of the June 14, 2021 Board Meeting were approved with one correction by a motion of Galen, second by Pat and unanimous vote.
Financial Statements & Reports were presented.
* Charlie moved and Pat seconded that the June month end reports be approved as presented. Motion passed unanimously.
* A bill for postage and thank you notes from Jan Falk was presented. Charlie moved and Pat seconded that the bill be paid. Motion passed unanimously.
REPORTS:
* Allison reported on her recent activities.
* Steve reported on the recent digitizing progress.
* Sterling reported on his activities and recent work to prepare a grant application.
The following old business was discussed:
* Pat discussed plans on the flower bed. It was the general consensus the Mock Orange bush should be moved to the Lewis and Clark Park. Large stones will be obtained from Charlie to enhance the look of the flower bed along with a section of the old bridge.
* Jan reported that some give away pens have been ordered to be used at the fair booth. She asked if the board would like to have a few T-shirts with the organization logo imprinted to be available for sale. The board was in agreement to have three dozen ordered in various sizes.
New Business:
* Grant application prepared by Sterling Falk was reviewed and approved to be sent.
* Steve reported on the recent damage done at the L&C park by trucks. Parking lot barricades have been ordered to be paid by the Lewis and Clark Fund.
* Steve reported on a recent visit with a representative of several grant foundations. There are three different grants that we can apply for in the next two months.
* A display cabinet from the chamber was donated to the museum.
* Matt Ramsey wrote the ACHS to advise of his intention to resign from the board. The board discussed the process to seek a replacement to serve until the entire membership can meet to formally elect his replacement. The board said we should give notice to the entire membership and ask for anyone with an interest in serving to send a letter of interest to the ACHS address.
Correspondence: None reported
Collection Committee:
* A group of items, found during inventory, were assembled on the tables for the board to review and determine if they belonged in the collection or should be disposed of in a suitable manner i.e. repatriated to another museum or sold to receive value. The attached list of items will be disposed of pursuant to aforementioned method by a motion of Pat and second from Galen. Motion passed unanimously.
Advance Agenda-Items for the next meeting will be:
• Review Collection items for deaccession
• Review items for accession
The meeting was adjourned by motion of Galen, second of Dea and unanimous vote.
In May-June several board members rehabed the flower bed. More additions are to come.
The meeting was called to order by Steve at 6:30 PM June 14, 2021 at 6:00 PM in the Depot Museum. Members present were: Pat Brox, Jan Falk, Jim Cormode, Dea Yanke, Galen Pruett, Charles Perdue and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Julia Clem and Matt Ramsey. Member Paul Dunlap and volunteer Sterling Falk were also in attendance.
The minutes of the May 10, 2021 Board Meeting were approved by a motion of Galen, second by Pat and unanimous vote.
Financial Statements & Reports were presented.
* Jim moved and Pat seconded that the May month end reports be approved as presented. Motion passed unanimously.
* A bill for $130.96 was presented by Pat Brox for the supplies to plant the garden in front of the museum. Charlie moved and Jim seconded that the bill be paid. Motion passed unanimously.
* Steve reported the movement of $15,000 from two of our investment accounts to a new money market account with the same brokerage company. This is a partial preparation for the expected distribution of funds for the Lincoln Statue.
REPORTS:
* Archivist, Allison Balderrama reported on her recent activities. The insurance documentation for the loaned items to the AE Hangar Museum were received and copies sent to the ACHS. She reported that we were all invited to the Open House at the AEHM on July 10th.
* Steve reported on the recent activities of the digitizing project. Great progress is being made by Ree, Peggy and Sterling. Additionally, Sterling has been making great progress on documenting collection items into the inventory system.
* Steve reported a new life membership has been received from Thomas Clagett.
The following old business was discussed:
* Pat reported on the flower bed and what steps need to be taken next.
* Jan said the planning process for the booth at the fair.
New Business:
* An updated corporate resolution was presented to comply with a request from Capital Group for the endowment fund account. Jim moved and Pat seconded the resolution be adopted. Passed unanimously.
* The KDOR has requested an updated POA be filed to designate a person to act on behalf of the ACHS for all tax related activities. A motion was made by Galen and seconded by Dea that Steve Caplinger being designated as person responsible to act on behalf of the organization for such matters. Motion passed unanimously.
* The prospect of a grant to help with the digitizing project was reported. Steve, Allison and Sterling will investigate and see if this will be advantageous to the ACHS.
Correspondence: A note was received thanking the ACHS for such a nice note written by Jan to them for their gift to the Charlie Wagner memorial.
Collection Committee:
* Steve reported the Whittemore block prints will be sold in four different batches by the Red Barn Studio and Raymer Society in Lindsborg, KS.
* Steve reported an item was discovered during the inventory process that was from Augusta, KS. The Augusta museum was contacted and requested the item be sent to them. It has been.
* A group of items, found during inventory, were assembled on the tables for the board to review and determine if they belonged in the collection or should be disposed of in a suitable manner to receive value. The attached list of items were officially deaccessed by motion of Galen and second from Dea. Motion passed unanimously.
Advance Agenda-Items for the next meeting will be:
• Review Collection items for deaccession
• Review items for accession
• Review Fair Exhibit Plans
The meeting was adjourned by motion of Galen, second of Charlie and unanimous vote.
The meeting was called to order by Steve at 6 PM May 10, 2021 at 6:00 PM in the Depot Museum. Members present were: Jan Falk, Jim Cormode, Dea Yanke, Galen Pruett and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Julia Clem, Pat Brox, Matt Ramsey, and Charles Perdue.
The minutes of the April 12, 2021 Board Meeting were approved by a motion of Galen, second by Jim and unanimous vote.
Financial Statements & Reports were presented.
Galen moved and Dea seconded that the April month end reports be approved as presented. Motion passed unanimously.
No Bills were presented.
REPORTS:
* Archivist, Allison Balderrama reported on her recent activities. The insurance report has not yet been received and will be forwarded as soon as available. Her museum duties have been less due to fact she is short on help at the AE hangar Museum. Also informed us she is expecting a baby.
* Steve reported that we are in excess of 200,000 images of Globe photos
* The April 30 newsletter was sent out late this week.
The following old business was discussed:
* Flower Bed has been planted on the upper level.
* Steve reported on the library remodeling project. He asked about purchasing a large monitor to be used on the public access computer and also to be used for program presentations. Everyone thought it was a good idea and that prices and types be researched.
* Jan will work up a plan on the Fair Exhibit and assign duties to members.
* Steve reported on the recent ZOOM meeting with the county commissioners and the budget presentation.
New Business:
* Steve reported the Charlie Wagner family designated the ACHS as one of the potential memorials.
* Steve reported on the recent field trip of the ACES 5th grade class.
Correspondence: Steve reported on the various communications received.
Collection Committee:
No items for deaccession were submitted.
Steve reported the Whittemore prints were delivered to the Red Barn Studio in Lindsborg.
Two gifts that were coming were reported to the board.
Research Requests: Several requests for information and photos were received in the last month and listed to the board.
The meeting was adjourned by motion of Galen, second of Allison and unanimous vote.
Advanced Agenda Items Listed:
• Review Collection items for deaccession
• Review items for accession
• Fair Exhibit Plans
The meeting was called to order by Steve at 6 PM April 12, 2021 at 6:00 PM in the Depot Museum. Members present were: Pat Brox, Jan Falk, Jim Cormode, Dea Yanke, Galen Pruett, Charles Perdue and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Julia Clem and Matt Ramsey. No visitors present.
The minutes of the March 8, 2021 Board Meeting were approved by a motion of Galen, second by Pat and unanimous vote.
Financial Statements & Reports were presented.
Galen moved and Dea seconded that the March month end reports be approved as presented. Motion passed unanimously.
No bills presented.
REPORTS:
* Archivist, Allison Balderrama reported on her recent activities. The appraisal for the AE items to be loaned to the AE Hanger Museum were reviewed. She reported progress on digitizing the AE collection items. The inventory and appraised values will be added to the loan agreement and then passed around for signatures from both parties. A grant was received by the AR Hanger Museum for the proper storage materials for the AE collection.
* Steve reported that approximately 40,000 new photos files have been created. Many of those contain 6 photos each.
* A donation was received from Nick Mall of Chicago, IL for help received finding photos and information on his grandfather.
The following old business was discussed:
* The AE Loan document is ready to complete and sign per a previous motion.
* The flower bed project was discussed. The possible inclusion of a piece from the Twin Towers and the Old Atchison Free Bridge was discussed. It was decided that the woody bushes and tree would be removed from the garden and procure flowers of various types to replace them. Charlies moved and Galen seconded that we proceed with the project using Chris Taylor’s memorial money and that Pat Brox continue to coordinate the project. Passed.
New Business:
* Steve asked if the board wished to have an information booth at the county fair this summer. It was decided we would look into making that arrangement. Jan Falk volunteered to organize and coordinate.
* The chamber will not be opening the museum on the next two Sundays in April. Charles and Dea said they would help man the museum on those dates. After that the chamber will be furnishing a reception person beginning in May.
Collection Committee:
The attached list of items to be accessed were accepted by motion of Charles, second from Dea and unanimous vote.
Advance Agenda Items for the next meeting will be:
• Review Collection items for deaccession
• Review items for accession
• Review Fair Exhibit Plans
The meeting was adjourned by motion of Galen, second of Pat and unanimous vote.
The meeting was called to order by Steve at 6 PM March8, 2021 at 6:00 PM in the Depot Museum. Members present were: Pat Brox, Jim Cormode, Dea Yanke, Galen Pruett and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Jan Falk, Julia Clem, Matt Ramsey, and Charles Perdue. Visitors present were David Haupt and Eric Carlson.
The minutes of the February 8,, 2021 Board Meeting were approved by a motion of Galen, second by Dea and unanimous vote.
Financial Statements & Reports were presented.
Jim moved and Pat seconded that the February month end reports be approved as presented. Motion passed unanimously.
Bills presented for $250 to Brock Hinz, reimbursements to Steve Caplinger and a bill from the KDOR were approved by motion of Galen and second of Dea and unanimous vote.
REPORTS:
* Archivist, Allison Balderrama reported on her recent activities. The appraisal for the AE items to be loaned to the AE Hanger Museum has not been received as yet. She continues to scan AE items for our digital file..
* The membership activities were discussed. Several new members have been received since the last meeting.
The following old business was discussed:
* Steve reported the water account at North 6th has been cancelled.
* The county has relaxed meeting sizes to under 40 persons. The board agreed we should plan for our annual meeting in October and not try and do one during this spring period.
* Steve reported on the library remodeling project. Funds still available stand at $1949.70 that can be used on shelving and computer equipment.
* Steve reported of the potential gift from Paul Lundgren estate of a complete collection of Atchison County license plates. The board would like to receive the gift.
New Business:
* Steve reported the membership to the KMA has been renewed.
* A letter of support to MoKan/ Kansas State Historical Society for courthouse roof repairs was composed and sent
* Steve reported a new sign was created by Ree Greenwood for the artifact donation table.
* The flower bed in front of museum was discussed. Ray Ladd has volunteered to help with it. Steve moved and Galen seconded that Pat be in charge of the coordination of the flower bed with Ray. Passed.
* Work needed at the Lewis and Clark Park was discussed. Jack Healy was contacted to tend to the mowing again this season for the same amount of $1,000.
* Steve reported on a phone call from the Freedoms Frontier organization and a potential grant.
Collection Committee:
The attached list of items to be accessed were accepted by motion , second and unanimous vote.
The meeting was adjourned by motion of Galen, second of Jim and unanimous vote.
The Denton Bank Counter has been moved south 7 feet to make the library larger. The Lewis and Clark Exhibit is now moved farther into the museum. The Walter Yost Exhibit is now in the room once occupied by the AE Exhibit.
This was a fun day. A family made a request today to find some photos of a father and grandfather and guess what? We were able to find seven photos in our scanned collection. There may even be more.
There are treasures in that pile of stuff.
Atchison County Historical Board Meeting Minutes of February 8, 2021
The meeting was called to order by Steve at 6 PM February 8, 2021 at 6:00 PM in the Depot Museum. Members present were: Jan Falk, , Jim Cormode, Dea Yanke, Galen Pruett and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Julia Clem, Matt Ramsey, Charles Perdue and Pat Brox.
The minutes of the January 11, 2021 Board Meeting were approved by a motion of Galen, second by Dea and unanimous vote.
Financial Statements & Reports were presented.
The 2020 Tax return has been filed. Copies were presented to the board. Journal entries as suggested by the accountant were performed and a revised set of reports for the time period ending 12-31-2020 were presented along with the normal month end reports.
Jim moved and Galen seconded to accept the Balance Sheet (Trial Balance) dated December 31, 2020, with these stipulations:
1. The Lewis and Clark Fund has a Temporarily Restricted Net Asset Balance of $8,500.63;
2. The Lincoln Stature Fund has a Temporarily Restricted Net Asset Balance of $31,000.00;
3. The Endowment Fund is composed of gifts to the Fund and earning on those gifts, as follows:
a. The Gifts to the Endowment Fund are Permanently Restricted Net Assets (PRNA), totaling: $106,589.54, and
b. The Earnings accumulated to December 31, 2020, on the Endowment Fund are Temporarily Restricted Net Assets (TRNA), totaling $30,572.65. These TRNA are subject to annual usage maximum equal to 5% of the Endowment Fund’s PRNA balance at the end of the previous year.
4. It is to be noted that the Retained Earnings and the Net Income are Unrestricted Net Assets (URNA) and their sum of $96,447.93 includes the un-depreciated Fixed Assets which total $83, 913.67, so there are readily disposable URNA’s of $12,534.26 on December 31, 2020.
N.B. The Earnings reported were affected by a negative balance reported in a closed checking account. Therefore, the Retained Earnings must be increased by the amount of $75.00 so the $96,447.93 becomes $96,522.93 and the $12,534.26 becomes $12,609.26.
Motion passed unanimously.
Jim moved and Dea seconded to authorize the Treasurer and the Vice-Chair to move funds from the various Checking accounts to the Bethel-Fisher account so it will hold a balance equal to the Lincoln Stature Fund TRNA. Motion passed unanimously.
Jim moved and Jan seconded that due to the uncertainty of the current investment markets, may it be moved to authorize the Treasurer and the Vice-Chair to move the investments of the Endowment Fund from their current accounts to cash savings accounts or cash equivalent savings accounts. Motion passed unanimously.
Jim moved and Galen seconded that the January month end reports be approved as presented. Motion passed unanimously.
REPORTS:
* Archivist, Allison Balderrama reported on her recent activities. The appraisal for the AE items to be loaned to the AE Hanger Museum was accomplished and the report should be available in three weeks.
* Scanning report was given by Steve. A new volunteer has come forward, Ree Greenwood.
* Steve reported the newsletter was published.
The following old business was discussed:
* Library remodel-scheduling for construction of walls is set for February 19 and 20.
* Sale of MGPI stock was accomplished.
* Dr. Watson KSDE - video done
* Water bill-waiting to hear from Hays about water needs if any.
* Whittemore prints-Will deliver to Red Barn Studio in Lindsborg as soon as weather improves. Galen moved and Dea seconded that Steve be directed to sign the consignment contract with the Red Barn Studio. Motion passed unanimously.
New Business:
* The performance of the investment accounts in Endowment Fund was discussed.
* It was reported the web site has been completely rebuilt and was now live.
* The AE loan agreement was presented for final approval. It was moved by Dea and seconded by Galen that the agreement be approved and that once the appraisal values are annotated onto the agreement Steve should sign and send to the AE Hanger Foundation for execution. motion passed unanimously.
* A list of recently documented items for accession was presented to the board by Allison. Galen moved and Jim seconded that the items on the listed be accepted formally into the society inventory. Motion passed unanimously.
* The revised collection policy was presented for final approval. Jim moved and Galen seconded that the policy be adopted and put into force. Motion passed unanimously.
Correspondence/Communications: None to report.
Collection Committee: No items are ready for deaccession at this time.
The meeting was adjourned by motion of Galen, second of Jim and unanimous vote.
February 6, 2021-
One of the key parts of our mission statement is to preserve and another is to share. This project is intended to accomplish those two purposes.
Years ago, the Atchison Daily Globe moved offices and as a part of that process a large number of negatives and papers were given to the ACHS instead of going to the dumpster. These items were stored in our facility at North 6th Street until recently. The board decided to undertake the long and laborious task of scanning these items with the ultimate goal of getting them in a condition that would make them useful to our patrons and citizenry for the purpose of providing a resource to researchers.
Once the negatives and photos are scanned, the next stage of the process is to identify each and name so people, places and events can be found via an electronic search.
Shown in the photo at the right is Peggy Harden at her scanning station. She has been spending about 4-5 hours per day 5 days per week for more than two months. So far she has been able to digitize over 30,000 negatives. We estimate that we have over 100,000 negatives in total.
While this process has been going on, other volunteers have been digitizing all kinds of paper documents that have important historical information. The same process will be attempted on this resource.
The ACHS also has a large collection of photographs. When we are able to get the man power, these will also be added to our digital collection.
Atchison County Historical Board Meeting Minutes of January 11, 2021
The meeting was called to order by Steve at 6 PM January 11, 2021 at 6:04 PM in the Depot Museum. Members present were: Jan Falk, Charles Perdue, Jim Cormode, Dea Yanke, Galen Pruett and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Julia Clem, Matt Ramsey, and Pat Brox.
Others present were David Haupt and Eric Carlson.
The minutes of the December 14, 2020 Board Meeting were approved by a motion of Jim, second by Charlie and unanimous vote.
Financial Statements & Reports were presented. Jim moved and Charlie seconded that the reports be accepted. Motion passed.
REPORTS:
* Archivist, Allison Balderrama reported on her recent activities. The appraisal for the AE items to be loaned to the AE Hanger Museum will be done on January 29. She has reached out to BC students to arrange for more volunteers.
* Scanning report was given by Steve. About 20,000 photos have been scanned since the last meeting.
* Steve asked if anyone would like to send some articles for the January or any other newsletters in the future.
The following old business was discussed:
* Update given on recent discussions with Jim Rowland on the RR museum
The board handled the following items of new business:
* It was reported that a partial grant was given by Courtney Turner Trust for the library project. Jim moved and Galen seconded that we commence to erect the walls to accomodate the move of the Denton Bank Counter. Motion passed.
* It was discussed, moved by Galen and seconded by Charlie to ask for the water meter to be turned off at the North 6th facility. Motion passed.
* The sale of MGPI stock and some other holding was discussed to create a separate account for the Lincoln Statue. Charlie made a motion that Steve Caplinger be authorized to sell the MGPI stock at any price over $50 per share and to decide on which funds to liquidate to establish the Lincoln Statue fund. Jan seconded and motion passed unanimously.
* The board decided that they have no interest in advertising in the Ritz Hospitality magazine.
Correspondence/Communications were reported:
None to report.
Collection Committee:
No items are ready for deaccession at this time. No items for accession at this time.
Research Requests: NONE
Advance Agenda:
* At the next meeting we shall have a collection policy and a loan agreement with the AE Hanger Museum for review and or approval.
* A list of accession items and deaccession items to review and approve.
The meeting was adjourned by motion of Galen, second of Dea and unanimous vote.
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