Atchison County Historical Society; P.O. Box 201; 200 S. 10th Street; Atchison, KS 66002 Phone 913-367-6238
ACHS Library reorganization completed
The library has been torn apart and put back together with new shelving and about double the space from before.
Flower Bed New look
Detail your services
In May-June several board members rehabed the flower bed. More additions are to come.
Exhibits rearranged in march
Lewis and Clark Exhibit
The Denton Bank Counter has been moved south 7 feet to make the library larger. The Lewis and Clark Exhibit is now moved farther into the museum. The Walter Yost Exhibit is now in the room once occupied by the AE Exhibit.
Walter yost Exhibit moved into separate space
Library remodeling Completed in March
satisfying moment-2-15-21
Scanned Pics and Negatives Come Through
This was a fun day. A family made a request today to find some photos of a father and grandfather and guess what? We were able to find seven photos in our scanned collection. There may even be more.
There are treasures in that pile of stuff.
minutes
Atchison County Historical Board Meeting Minutes of February 8, 2021
Atchison County Historical Board Meeting Minutes of February 8, 2021
The meeting was called to order by Steve at 6 PM February 8, 2021 at 6:00 PM in the Depot Museum. Members present were: Jan Falk, , Jim Cormode, Dea Yanke, Galen Pruett and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Julia Clem, Matt Ramsey, Charles Perdue and Pat Brox.
The minutes of the January 11, 2021 Board Meeting were approved by a motion of Galen, second by Dea and unanimous vote.
Financial Statements & Reports were presented.
The 2020 Tax return has been filed. Copies were presented to the board. Journal entries as suggested by the accountant were performed and a revised set of reports for the time period ending 12-31-2020 were presented along with the normal month end reports.
Jim moved and Galen seconded to accept the Balance Sheet (Trial Balance) dated December 31, 2020, with these stipulations:
1. The Lewis and Clark Fund has a Temporarily Restricted Net Asset Balance of $8,500.63;
2. The Lincoln Stature Fund has a Temporarily Restricted Net Asset Balance of $31,000.00;
3. The Endowment Fund is composed of gifts to the Fund and earning on those gifts, as follows:
a. The Gifts to the Endowment Fund are Permanently Restricted Net Assets (PRNA), totaling: $106,589.54, and
b. The Earnings accumulated to December 31, 2020, on the Endowment Fund are Temporarily Restricted Net Assets (TRNA), totaling $30,572.65. These TRNA are subject to annual usage maximum equal to 5% of the Endowment Fund’s PRNA balance at the end of the previous year.
4. It is to be noted that the Retained Earnings and the Net Income are Unrestricted Net Assets (URNA) and their sum of $96,447.93 includes the un-depreciated Fixed Assets which total $83, 913.67, so there are readily disposable URNA’s of $12,534.26 on December 31, 2020.
N.B. The Earnings reported were affected by a negative balance reported in a closed checking account. Therefore, the Retained Earnings must be increased by the amount of $75.00 so the $96,447.93 becomes $96,522.93 and the $12,534.26 becomes $12,609.26.
Motion passed unanimously.
Jim moved and Dea seconded to authorize the Treasurer and the Vice-Chair to move funds from the various Checking accounts to the Bethel-Fisher account so it will hold a balance equal to the Lincoln Stature Fund TRNA. Motion passed unanimously.
Jim moved and Jan seconded that due to the uncertainty of the current investment markets, may it be moved to authorize the Treasurer and the Vice-Chair to move the investments of the Endowment Fund from their current accounts to cash savings accounts or cash equivalent savings accounts. Motion passed unanimously.
Jim moved and Galen seconded that the January month end reports be approved as presented. Motion passed unanimously.
REPORTS:
* Archivist, Allison Balderrama reported on her recent activities. The appraisal for the AE items to be loaned to the AE Hanger Museum was accomplished and the report should be available in three weeks.
* Scanning report was given by Steve. A new volunteer has come forward, Ree Greenwood.
* Steve reported the newsletter was published.
The following old business was discussed:
* Library remodel-scheduling for construction of walls is set for February 19 and 20.
* Sale of MGPI stock was accomplished.
* Dr. Watson KSDE - video done
* Water bill-waiting to hear from Hays about water needs if any.
* Whittemore prints-Will deliver to Red Barn Studio in Lindsborg as soon as weather improves. Galen moved and Dea seconded that Steve be directed to sign the consignment contract with the Red Barn Studio. Motion passed unanimously.
New Business:
* The performance of the investment accounts in Endowment Fund was discussed.
* It was reported the web site has been completely rebuilt and was now live.
* The AE loan agreement was presented for final approval. It was moved by Dea and seconded by Galen that the agreement be approved and that once the appraisal values are annotated onto the agreement Steve should sign and send to the AE Hanger Foundation for execution. motion passed unanimously.
* A list of recently documented items for accession was presented to the board by Allison. Galen moved and Jim seconded that the items on the listed be accepted formally into the society inventory. Motion passed unanimously.
* The revised collection policy was presented for final approval. Jim moved and Galen seconded that the policy be adopted and put into force. Motion passed unanimously.
Correspondence/Communications: None to report.
Collection Committee: No items are ready for deaccession at this time.
The meeting was adjourned by motion of Galen, second of Jim and unanimous vote.
ongoing scanning project
Negatives-Photos-Documents
February 6, 2021-
One of the key parts of our mission statement is to preserve and another is to share. This project is intended to accomplish those two purposes.
Years ago, the Atchison Daily Globe moved offices and as a part of that process a large number of negatives and papers were given to the ACHS instead of going to the dumpster. These items were stored in our facility at North 6th Street until recently. The board decided to undertake the long and laborious task of scanning these items with the ultimate goal of getting them in a condition that would make them useful to our patrons and citizenry for the purpose of providing a resource to researchers.
Once the negatives and photos are scanned, the next stage of the process is to identify each and name so people, places and events can be found via an electronic search.
Shown in the photo at the right is Peggy Harden at her scanning station. She has been spending about 4-5 hours per day 5 days per week for more than two months. So far she has been able to digitize over 30,000 negatives. We estimate that we have over 100,000 negatives in total.
While this process has been going on, other volunteers have been digitizing all kinds of paper documents that have important historical information. The same process will be attempted on this resource.
The ACHS also has a large collection of photographs. When we are able to get the man power, these will also be added to our digital collection.
minutes
Atchison County Historical Board Meeting Minutes of January 11, 2021
Atchison County Historical Board Meeting Minutes of January 11, 2021
The meeting was called to order by Steve at 6 PM January 11, 2021 at 6:04 PM in the Depot Museum. Members present were: Jan Falk, Charles Perdue, Jim Cormode, Dea Yanke, Galen Pruett and Steve Caplinger. Allison Balderrama our archivists was present. Those absent were: Julia Clem, Matt Ramsey, and Pat Brox.
Others present were David Haupt and Eric Carlson.
The minutes of the December 14, 2020 Board Meeting were approved by a motion of Jim, second by Charlie and unanimous vote.
Financial Statements & Reports were presented. Jim moved and Charlie seconded that the reports be accepted. Motion passed.
REPORTS:
* Archivist, Allison Balderrama reported on her recent activities. The appraisal for the AE items to be loaned to the AE Hanger Museum will be done on January 29. She has reached out to BC students to arrange for more volunteers.
* Scanning report was given by Steve. About 20,000 photos have been scanned since the last meeting.
* Steve asked if anyone would like to send some articles for the January or any other newsletters in the future.
The following old business was discussed:
* Update given on recent discussions with Jim Rowland on the RR museum
The board handled the following items of new business:
* It was reported that a partial grant was given by Courtney Turner Trust for the library project. Jim moved and Galen seconded that we commence to erect the walls to accomodate the move of the Denton Bank Counter. Motion passed.
* It was discussed, moved by Galen and seconded by Charlie to ask for the water meter to be turned off at the North 6th facility. Motion passed.
* The sale of MGPI stock and some other holding was discussed to create a separate account for the Lincoln Statue. Charlie made a motion that Steve Caplinger be authorized to sell the MGPI stock at any price over $50 per share and to decide on which funds to liquidate to establish the Lincoln Statue fund. Jan seconded and motion passed unanimously.
* The board decided that they have no interest in advertising in the Ritz Hospitality magazine.
Correspondence/Communications were reported:
None to report.
Collection Committee:
No items are ready for deaccession at this time. No items for accession at this time.
Research Requests: NONE
Advance Agenda:
* At the next meeting we shall have a collection policy and a loan agreement with the AE Hanger Museum for review and or approval.
* A list of accession items and deaccession items to review and approve.
The meeting was adjourned by motion of Galen, second of Dea and unanimous vote.